2025-2026 PTO Event Chair Positions

Join Us as a PTO Event Chair

Want to help but not sure where to start? Check out our Event Chair positions for the 2025/2026 School Year!

Here's how it works. We will give you a budget using PTO funds, a template and tools of how it was done in the past, but give you the freedom to complete it your way! Chair positions will have one board member as their point of contact and give additional help as needed. This is a great way to make a meaningful difference with a known time commitment. Grab some friends and sign up together as Co-Chairs to make it even more fun! Please email GavilanPeakPTO@gmail.com to learn more or sign up.

Welcome Back Staff Lunch (End of July, before start of school) - OPEN

Back to School Night Booth (End of July, before start of school) - Aaryn Ehlers - OPEN, Seeking Co-Chairs

Treat Cart for Teachers/Staff Lounge (Monthly) - Kimberly Moreno - FILLED

Classroom Grant Chair (Throughout school year) - Tracie Chuang - FILLED

Mom's & Dad's Breakfast Chair (Fall) - Brendan Anderson - FILLED

Pumpkin Decorating Chair (End of October) - Sangi Dakshinamoorthy - Seeking Co-Chairs

PEAK Week / School Fundraiser (November) - OPEN

Veteran's Day Assembly (November) - Monica Andres & Krisha Saunders - FILLED

Holiday Toy Drive (December) - OPEN

Luminaria Night (December) - Aaryn Ehlers - OPEN, Seeking Co-Chairs

Coordinate date with Administration
Order Luminaria bags (by October)
Sell Luminaria bags, distribute to teachers, track on spreadsheet, make sure they come back
Sign-up Genius for volunteers for packing bags, set up/clean up day of, concessions
Buy all concessions and supplies
Order Pizza
Book Food Trucks
Coordinate with music department for performances
Advertise event (social media, banner, and flyers)
Lighting for event
Set up ( 2 days after school)
Clean up event

Father/Daughter Dance (January) - OPEN

Mother/Son Event (February) - OPEN

Staff Appreciation Week (May) - OPEN

Social Media (All year) - Winne Sarabia - FILLED

Website (Throughout the year) - Aaryn Ehlers - FILLED

Sign-up Genius (Throughout the year) - Rebekah Stanford - FILLED

Graphic Design (Throughout the year) - Aaryn Ehlers - FILLED

Mandarin (Throughout the year) - Tracie Chuang - OPEN, Seeking Co-Chairs

Want an even more impactful way to help?

Check out our yearly Board Positions! Please email GavilanPeakPTO@gmail.com if interested!

President

Vice President

Treasurer

Receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board.
Email monthly financial statements and budget to the board
Present Treasurer report in monthly public meeting
File annual tax return with IRS
File annual report with Arizona Corporation Commission
Work with PTO Chairs to provide support and leadership

Secretary